Six Things Your Productivity Software Needs to Have

Every business has a choice to make in the productivity software they use. Some options offer cloud connectivity and robust collaboration, but might cost more than small business owners want to pay; while others are affordable, but may not have the integrated options of their more expensive counterparts. In this week’s blog we will go through six aspects of modern productivity software.

Ease of Use

Any productivity software should be easy to use. You don’t want to waste time figuring out a complicated interface or digging through menus to find what you need; and you especially don’t want to be paying your employees to do this. The best tools are those that feel simple and comfortable right away. Look for software that allows you to customize the layout to fit your style and keeps distractions to a minimum so you can focus.

Collaboration Options

In many ways, collaboration features are crucial. Good productivity software allows you to work with others easily. This means you can share documents, make edits in real time, and leave comments directly on tasks or files. Some tools even have built-in chat features so you can discuss ideas without having to jump between different apps.

Integration

It is important that your productivity software works well with other tools you use. Whether it’s your email, calendar, or note-taking apps, everything should connect smoothly. This saves time and keeps your workflow uninterrupted. Advanced users might want software that allows custom connections with other tools through APIs, but if you’re just starting out, make sure the basics work well together.

File Sharing

Having access to your files from anywhere is a huge plus. Choose software that syncs across all your devices so you can switch between your phone, tablet, and computer without losing any work. Cloud storage is a must if you want to keep your documents safe and easily accessible. An offline mode is handy too, so you can keep working even if you lose access to the Internet for any reason.

Keeping Things Organized

Organizing files and taking notes should be simple and fast. You want software that makes it easy to create, format, and organize documents. A good search feature is essential too, so you can find exactly what you need without wasting time.

Robust Security

Make sure your software encrypts your data and offers two-factor authentication for added protection. Check that the software company has a good privacy policy to make sure your information is safe and isn’t being shared without your permission.

Your business’ productivity software will go a long way toward determining how your organization functions. If you need help figuring out solutions to your productivity problems, give the IT professionals at KB Technologies a call today at (954) 834-2800.